Our one-time license fee gives you complete and unlimited access to all MaintScape Core Modules. MaintScape optional module upgrades are available at any time.
MaintScape is an excellent CMMS choice because it is powerful and yet easy to use. MaintScape core modules are delivered with every MaintScape license, and are more than enough for very sophisticated maintenance management automation.
Work orders are at the core of maintenance management software. MaintScape work orders maintain either equipment or locations (i.e. facilities), and are created either manually or automatically.
Work orders are created automatically from the maintenance schedule core module and the predictive maintenance optional module. Work orders can also be created from service requests with a single click.
MaintScape work orders are extremely flexible: they can have any number of tasks, parts, craftsmen, and work dates.
The Parts module manages your list of parts. You can identify one or more storage locations, vendors, and price points for parts with core functionality, and issue parts to work orders.
The parts inventory control optional module is required for MaintScape to track quantities, and the purchasing optional module is required for MaintScape to create purchase requisitions or purchase orders.
The parts inventory control and purchasing optional modules are fully integrated when enabled.
The Equipment module manages your list of assets. MaintScape distinguishes make-and-model information from equipment information, eliminating the need to maintain this information many times for identical equipment. For example, you can set up a bill of material once, and apply it to all your equipment of the same type.
Procedures are template work orders. The maintenance schedule process creates actual work orders from these procedures according to a schedule, which can either be by calendar or meter.
Work orders can also be created manually from procedures. For example, you can create a corrective work order from a pre-defined procedure with a couple of clicks, complete with task description and parts and labor requirements.
MaintScape Explorer looks and works like Microsoft Windows Explorer.
The left side shows a hierarchy of your locations and parts storage locations. The right side shows the contents of the currently selected location, such as equipment, parts, and active work orders.
The tree on the left can be of any depth, and the contents displayed on the right are completely configurable.
Today’s Status dashboard
window shows you the most important MaintScape summary statistics by category.
For example, work order statistics include: work orders coming due, slightly overdue work orders, very overdue work orders, and number of work orders closed in the last month.
The list of statistics is completely configurable. You can double-click to drill down from any summary statistic to the actual list of items (e.g. work orders). There is a special Backlog and Forelog view that lets you break out work by numerous factors including Equipment Criticality, Condition or Risk.
Staff are people who belong to your company or organization. Staff may optionally be granted logon rights to MaintScape, and may act in roles such as craftsman, maintenance supervisor, etc.
External resources are companies or people outside your company or organization. External resources may act in roles such as maintenance contractor, parts vendor, etc.
MaintScape has approximately 180 built-in reports. Report results can be exported to external files such as Microsoft Excel.
You can create custom reports against the MaintScape database using any major reporting tool such as Microsoft Access or Crystal Reports.
The MaintScape database structure is fully documented to help you write such reports. We are happy to help customers create custom queries to drive custom reports.
MaintScape collections are groupings of one or more MaintScape items. Items can be either objects such as particular equipment or work orders, or queries such as "John Smith's work orders for this week".
The groupings can have whatever meaning you like, such as the queries you run most often, or a list of your work orders that need special attention. You can activate any collection item by double-clicking on it (e.g. view the work order, execute the query). Collections can be shared (e.g. by email) and integrate with numerous MaintScape functions.
System administration functions include: edit code tables, set system configuration options, configure automatic database backup schedule, view connected users, and configure sites when the multi-site optional module is enabled.
MaintScape access privileges are defined by security role. Security roles are then assigned to individual MaintScape users.
MaintScape optional modules are licensed separately from the core modules and can be acquired in any combination at any time. There is no price penalty for acquiring these modules after acquiring the initial MaintScape license.
The MaintScape professional version adds support for: attachments, sending email, and user defined fields. This module is only optional for MaintScape running on a single computer. It is always included when MaintScape runs over a network.
Separate locations within your company or organization can share the same MaintScape database. Some data is partitioned between sites - for example: equipment, work orders. Other data is shared between sites - for example: parts, code tables, procedures.
MaintScape users can be configured to work with data at their own site, a selected group of sites, or all sites (e.g. for management oversight or consolidated reporting).
MaintScape identifies parts that need to be procured and can then create purchase requisitions and/or purchase orders for these parts or any other items. Purchase requisition items can be turned into purchase order items, and receiving can be done directly from the PR or PO. When the parts inventory control optional module is enabled, receiving inventory controlled parts adds to inventory.
Any of PRs, POs, and Parts Inventory are fully integrated when enabled. Invoices can also be recorded against POs.
Service requests are requests for maintenance, usually by people outside the maintenance department. Service requests can be turned into work orders as required.
Since service requests may be submitted by people who do not otherwise need MaintScape, MaintScape has a web browser application for submitting service requests and reviewing their status.
Parts Inventory Control MaintScape can track inventory quantities of selected parts at designated part locations. Inventory quantities include: on hand, committed, available, minimum, maximum.
All inventory quantity changes are supported by permanent and auditable transaction records. Parts can have inventory stored at more than one location, and quantities can be transferred between locations.
This powerful work assignment tool lets you drag and drop unassigned hours to a craftsman or contractor, and also drag and drop assigned hours from one craftsman or contractor to another.
Customizable color coding indicates varying work loads.
Print bar code labels, and perform the following actions with supported bar code scanners: assign parts to work orders, receive parts, count parts inventory, direct issue parts from inventory.
The parts inventory control optional module is required for the last two actions.
Special calibration work order supports "as found" and "as left" conditions for operability and in-tolerance, and recording of calibration instruments and their readings.
Forward/reverse traceability reports and calibration certificates are also supported.
Readings and maintenance events are imported into MaintScape via a special batch interface. Work orders are created if any of the imported data trigger predictive maintenance rules.
MaintScape terminology can be renamed - for example, "craftsman" to "technician." MaintScape messages can be modified as well. This functionality is also used to translate MaintScape into other languages.
(Spanish is presently supported)
Parts can be ordered and received in currencies other than the home currency.